Less data, more efficiency: Data archiving with Kyano Outboard ERP Archiving at Grupo El Rosado
Grupo El RosadoLess data, more efficiency: Data archiving with Kyano Outboard ERP Archiving at Grupo El Rosado
Together with SNP, Grupo El Rosado implemented a data archiving solution to automate and optimize data management in SAP S/4HANA without disrupting business operations. Kyano Outboard ERP Archiving streamlined variant creation and the scheduling of archiving processes, supported the continued development of the SAP environment, and created the groundwork for efficiently managing the growing data volume.
The challenges facing Grupo El Rosado
Grupo El Rosado needed an efficient and sustainable approach to managing data growth in its SAP S/4HANA environment to keep the database size under control while ensuring compliance with defined retention periods.
With historical data dating back to 2019 and a seven-year retention period for certain data, one of the biggest challenges was to archive the accumulating data gradually without disrupting daily operations or impacting the availability of data that needed to remain in the system.
At the same time, they had to reduce the effort required for archiving. With data volumes on the rise, manually creating and managing so many variants would become increasingly complex. With that in mind, Grupo El Rosado sought greater automation to simplify variant creation, execution scheduling, and archiving object management.
The solution
The implementation of Kyano Outboard ERP Archiving enabled Grupo El Rosado to automate and optimize their SAP S/4HANA archiving processes by automatically creating variants and scheduling runs – minimizing manual work and simplifying data management.
The solution also supported the company’s evolving technology environment and remained in use following the migration to SAP S/4HANA 2023.
By enabling the archiving of large data volumes, the project laid a solid foundation for managing future data as it becomes eligible for archiving. In addition, having greater control over database growth is a key advantage for Grupo El Rosado’s current cloud operating model with RISE with SAP.
Benefits
- Greater automation and efficiency: Kyano Outboard ERP Archiving simplifies variant creation and the scheduling of archiving runs, reducing manual effort and streamlining the overall process.
- Less manual work: Automated variant creation avoids the configuration of individual archiving runs.
- Ability to define the number of processes and their runtime to prevent system overload.
- Continued development of the SAP system: Following the migration to SAP S/4HANA 2023, Grupo El Rosado continued to use the solution to support their technological development and data management strategy.
Key facts
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SNP solutions
Kyano Outboard ERP Archiving
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Duration
11 months
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Modules
MM, SD, RV, FI, CO, EC
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Project type
Data archiving in SAP S/4HANA
One of the main advantages of Kyano Outboard ERP Archiving is the archiving automation. The solution automatically generates, schedules, and executes the required variants, eliminating manual effort and optimizing system load. Furthermore, it enables flexible management of large data volumes and overcomes the limitations of standard SAP archiving, which significantly simplifies day-to-day operations.
Ivan Fernando Gonzales
Project Manager, Grupo El Rosado
About Grupo El Rosado
Founded in 1936, Grupo El Rosado is one of the largest and most diversified corporate groups in Ecuador. The company operates primarily in the retail, entertainment, and consumer goods sectors and is particularly well known for brands such as Mi Comisariato, Ferrisariato, Mi Juguetería and Río Store, as well as international franchises. It has a strong nationwide presence and employs thousands of people.
