Keep your SAP systems lean, compliant, and ready for the future.
As SAP landscapes grow, so does the volume of transactional data. Old orders, completed invoices, logs, and historical documents accumulate quickly, slowing down system performance and increasing storage costs.
Active archiving allows organizations to move infrequently used data out of the production system while keeping it accessible for audits, reporting, and analysis. The result is a leaner SAP environment, faster system performance, and a scalable data management strategy.
The challenge of uncontrolled data growth
Data volumes grow continuously in SAP environments. Over time, production systems accumulate large amounts of data that are rarely accessed but still required for legal or business reasons.
This leads to several challenges:
What matters when planning active archiving
Successful archiving requires a structured strategy that balances system performance, compliance, and usability. A well-designed archiving strategy keeps production systems efficient while ensuring that historical data remains available and usable.
Automate SAP archiving and shrink your data footprint with Kyano® Outboard
Why organizations choose Kyano Outboard for SAP archiving
Kyano Outboard provides an integrated approach to SAP archiving that goes beyond executing individual archiving runs. It supports the full lifecycle of enterprise data – from identifying archiving potential to automating execution and ensuring continued access to the archived information. This approach enables companies to:
- Automate the full SAP archiving lifecycle across all major modules
- Deploy on any storage infrastructure – cloud, hybrid, or on-premise
- Maintain transparent access to archived data
- Enforce retention and compliance policies automatically
- Enable advanced data use cases, with archived data available for analytics, BI and AI scenarios
Success Story
As a leading company in online delivery services, we rely on powerful, state-of-the-art technologies to stay competitive. We were impressed by SNP’s ability to migrate our archive to the cloud and automate manual SAP archiving processes both quickly and intelligently. The results are even more impressive: Significantly reduced data management costs by consistently deleting obsolete data as well as noticeably increased performance in wide-ranging processes.
Robert Mühlbach
Director Finance Systems Technology, Delivery Hero
Key benefits of active archiving
Active archiving vs. system decommissioning
| Active archiving | System decommissioning | |
|
Purpose |
Reduce data volume in active systems |
Retire a legacy system completely |
|
Scope |
Move inactive data to an archive |
Extracts all data and shut down the system |
|
Use case |
Improve performance and control growth |
Eliminate obsolete applications |
|
Example solution |
Frequently asked questions about active archiving
Active archiving is an approach to managing large data volumes by relocating rarely used data from the core transactional system to a dedicated archive environment. The archived data remains accessible for reporting, audits, and business processes, but no longer impacts the performance of the operational system.
Over time, transactional systems such as SAP ECC or SAP S/4HANA continuously generate new data through business transactions, logs, and historical records. Without structured data management, this information accumulates and increases the database size, which can affect the performance, maintenance effort, and infrastructure costs.
Active archiving helps organizations:
- Reduce the database size and system complexity
- Improve system performance and maintenance efficiency
- Lower infrastructure and storage costs
- Maintain access to historical data for audits and reporting
- Prepare systems for transformation or consolidation initiatives
Active archiving is particularly relevant when organizations face:
- Rapidly growing SAP databases
- Performance issues caused by large data volumes
- Upcoming system transformations or consolidations
- Compliance requirements to retain historical business data
It is often implemented as part of preparation for transformation projects such as migration to SAP S/4HANA.
Yes. Active archiving environments are designed to preserve structured access to historical data. Authorized users can retrieve archived information for reporting, audits, or business analysis without restoring it to the productive system.
By relocating historical data outside the operational system, active archiving reduces the amount of data that must be migrated during system transitions. This can simplify and accelerate projects such as migration from SAP ECC to SAP S/4HANA or landscape consolidation initiatives.
